EADH: Calls for workshop and project support

Through its annual programme, the European Association for Digital Humanities (EADH) supports two types of activities: projects and workshops.

Table of contents

1. Project support programme

1.1. Introduction

In order to further its aim of promoting the appropriate, innovative and imaginative application of Information and Communication Technologies in humanities research, EADH has established an annual programme of small grants to provide support for projects.

1.2. Types of projects

The purpose of the Project Support Programme is to provide a small amount of financial support for projects that further the Digital Humanities. The proposals may be for small self-contained projects, or for a pilot or demonstrator project showing proof of concept and/or providing a basis for a follow-up proposal to an established funding agency.

The EADH wishes the scheme to be as flexible as possible, and much is therefore left to the imagination and initiative of proposers and to the discretion and judgment of the review panel and the EADH Committee. However, funded projects must directly further the aims of the Association, or must demonstrate the viability of a larger follow-up project that will do so.

Please refer to the list of previously supported projects as an indication as to the type of support that can be expected.

The amount of funds for a project must be seen in light of the relevance and benefit to its members and the wider scholarly community.

2. Assisted workshops programme

2.1. Introduction

The Workshop Support Programme is established in order to further EADH’s aim of promoting and supporting the appropriate application of Information and Communication Technologies in humanities research.

Under this programme the EADH provides planning, logistical and teaching support to local bodies, institutions, departments or individuals who wish to organise workshops or similar training events whose purpose is to disseminate expertise and good practice in the application of computing technologies to researchers and teachers in humanities disciplines.

A set of guidelines needs to be drawn up for potential workshop presenters, to which this draft protocol offers a start.

2.2. Type and structure of workshop

The EADH is open to proposals for workshops of any appropriate kind. Potential applicants may want to refer to the list of previously supported workshops. By way of general guidelines, it is envisaged that there may be at least three categories.

2.2.1. General introductory workshops

This kind of workshops introduces participants to the main tools, techniques, and resources for digital humanities. This should be standardized so that it can be taught by a number of different scholars, and would typically last 2-3 days.

2.2.2. Specialist workshops

Specialist workshops could be on a range of possible topics, which would need to be taught by experts in the field. Typical duration might be 2-3 days. Topics might include:

  • text analysis
  • corpus linguistics and quantitative analysis
  • manuscript studies
  • digital imaging
  • image analysis
  • electronic editing
  • markup
  • speech digitization
  • multimedia
  • databases
  • electronic publishing
  • digital libraries

2.2.3. Longer workshops with elements of practical work

Longer would typically mean up to five days. While the two former types may be taught by 2-3 people, this latter type might need more tutors. It will often benefit the workshop if the practical work is connected to tasks or material that the participants propose or bring with them, making the workshop more relevant for each participant’s future work.

2.3. Partnership with local hosts

The programme operates on the basis of proposals made by local hosts. Local hosts will need to provide:

  • Workshop facilities
  • Technical support, including software, network connections (and data projection facilities if possible)
  • Local promotional materials
  • Costs for local participants (where local hosts need to raise these funds, the Association may be able to give some help with advice)
  • Local costs for workshop presenters (though this might be waived in areas of greatest need)

One person from the Association will be nominated to take responsibility for liaison with the local hosts; this will normally be someone who will be presenting at the workshop. S/he will also be responsible for liaison with the Association officers (in particular the Treasurer) and the other presenters. Workshops will be tailored as far as possible to meet local needs. In each case the detailed programme will be worked out in collaboration with the local hosts.

There may be follow-up support and further visits after workshops, though this will not be funded by the Association under normal circumstances or as part of the Workshops Support Programme. All workshop participants will be asked to fill in an evaluation form so that the relevance and quality of the workshops can be monitored.

Presenters will provide detailed course notes for the workshops. The software needed for running demonstrations will be agreed with the local hosts who will have the responsibility for providing it. Care will be taken to ensure that workshops are run only using software which the local organization can readily obtain and which will be of use to them in the future. The presenters should be encouraged to make the teaching material available for use by the wider digital humanities community.

3. Application procedure

Applications must provide a front page containing basic information about the project/workshop, including the name of the proposer, the name of the project/workshop, time of completion and funding requested. The remainder of the proposal should be written using at least the following main headings:

  • Overall aims
  • Specific goals
  • Specific deliverables (for workshops: this is the workshop itself)
  • Significance of the project/workshop
  • Description of the project/workshop and its methodology
  • Project/workshop plan and timetable
  • Budget
  • Project/workshop management

In the ‘Significance of the project/workshop’ section, the proposal should make clear how the project or workshop would further the objectives of the EADH. In the ‘Budget’ section, the amount of funding being sought from the EADH should be made clear, and if this is only a part of the funding for the project or workshop, the source of the remaining funds should be made clear, and the basis on which they are being or will be provided.

Although the review panel may seek additional information from proposers, it is not bound to do so, and it will recommend the support of projects and workshops only if it is convinced that there is a clear and strong case for doing so. It is therefore in the interests of proposers to be as specific as possible and to present their case as clearly and concisely as possible.

4. Terms and conditions

EADH is committed to supporting its members by supporting projects initiated and workshops hosted by them within the remit defined in the open call. Applications will be accepted only from registered members of the EADH.

Proposals must directly further the aims of the Association, or must demonstrate the viability of a larger follow-up project that will do so.

A proposal should include a main applicant and contact person, who will be responsible for both preparing the application and reporting on project or workshop completion, in the event that the application is successful.

The assessment of proposals will be carried out by a review panel appointed by the EADH Committee. The review panel will carry out an initial assessment, on the basis of which it may draw up a shortlist of proposals for further assessment. At any stage the panel may seek additional information from proposers, and it will seek the views of relevant specialists as it sees fit.

When the review panel has come to a conclusion on which proposal(s), if any, should be recommended to receive an award, they will send their recommendations the EADH Committee, which will make the final decision on the basis of the recommendations of the review panel.

Practical details around how to submit a proposal will be published with each call.

4.1. Funding

EADH funding may be used to partially or fully fund a project or workshop, but should not be used to:

  • pay honoraria;
  • remunerate project personnel or workshop organisers/instructors;
  • cover the cost of social activities such as excursions, concerts etc. which do not have any link to the project or workshop objectives.

Purchase of equipment will not be funded, and no contributions will be made towards salary costs of an established post.

No other costs are specifically excluded at the initial stage.

With the transfer of funds, the applicants accept responsibility for the correct use of the EADH funds. This payment will be made preferably through bank transfer upon receipt of the completed and signed relevant form and following the workshop or relevant project completion (unless a request for exceptional preliminary payment is justified).

The main proposer is responsible for assembling all claims relevant to the funded activity to the Treasurer, and for providing the Treasurer with a final summary of expanses claimed, which will normally be required before funds can be transferred. This information is required for all expense claims made to the EADH:

  • Name of claimant:
  • Institution:
  • Amount:
  • Currency:
  • Reference: e.g. Project XYZ/Workshop ABC (please include relevant dates)
  • Beneficiary name (if different from above):
  • Beneficiary Address:
  • Bank Name:
  • Bank Address:
  • Bank identification code (BIC / Swift):
  • IBAN code(if used):

4.2. Acknowledgments

The awarded EADH members should clearly identify the project or workshop as an EADH (co-)sponsored activity, e.g. in announcements, programme, website, publications, by linking to the EADH website etc. If a webpage is among the outcomes of the project/workshop, the EADH logo should be on the page together with a link to the EADH website. The EADH logo will be made available to the awarded applicants.

4.3. Reporting

Awarded applicants should provide a financial report and a scientific report within 2 months of the completion of the funded workshop or project.

The scientific report or its summary will be published on the EADH website. The scientific report should include:

  • A short summary (we might specify the word count), which the EADH could use in its literature
  • A longer report, ideally with specified headings, e.g.
    • List of speakers/attendees (for workshops)
    • List of participants (for projects)
    • Statistics regarding initiative - numbers of attendees for workshops etc
    • A short summary of the main impact of the funded initiative in prose form
    • A more detailed discussion of the outcomes
    • A summary of how the community/EADH might take this initiative further in future (sustainability etc, not repeat funding)

For the financial report, when a departmental or other locally audited account is chosen (university, institute), it is sufficient to forward an agglomerated financial statement (listing income and expenditure, with a degree of differentiation into budget items such as payments for travel, accommodation and meals), signed by the applicant and the university’s finance officer to the EADH (original bills are not normally required).

When, exceptionally, the payment from EADH is made into an account not operated by an audited organisation, the account holder must provide a detailed financial statement with original justification of all expenditure (travel tickets, bills, receipts, etc.).